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The Canadian Ombudsperson for Responsible Enterprise Annual Report 2019-2021:
Promote
Advise
Review
Recommend

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Table of contents

Hon. Mary Ng
Minister of Small Business,
Export Promotion and International Trade

Date: October 29, 2021 Dear Minister Ng,

Pursuant to paragraph 13 (1) of Order in Council P.C. 2019-1323 of September 6, 2019, that establishes the mandate of the Canadian Ombudsperson for Responsible Enterprise (CORE), it is an honour to submit the CORE's first Annual Report for the period of May 1, 2019 to March 31, 2021.

Yours sincerely,

Sheri Meyerhoffer
Canadian Ombudsperson for Responsible Enterprise

Message from the Ombudsperson

First in the world

Sheri Meyerhoffer, Canadian Ombudsperson for Responsible Enterprise

We are the first Ombud office of its kind in the world, providing a significant opportunity to reshape how Canadian companies support and uphold respect for human rights. I was appointed as the Canadian Ombudsperson for Responsible Enterprise (CORE) in 2019, a year after the government announced the idea of the CORE.

Since then, I have established and staffed my office. The first year of operations we were busy laying the foundation. We began our work from a blank slate, and we knew we had to take the time to get it right. Two years later, we're proud of what we have accomplished.

As a first step, we initiated public consultations to build relationships and gain valuable insight into how our office can define and execute the mandate given to me by the Order in Council (OiC). We knew collaboration would be integral to the successful implementation of the mandate. That meant consulting widely. In my first six months, I engaged with more than 200 stakeholders and the insights gained from these consultations have been built into our process and procedure.

And that was just the beginning. Since then, we have developed and refined our Operating Procedures – the foundation of our Human Rights Responsibility Mechanism (HRRM). We developed and implemented the HRRM, our dispute resolution process. We established public facing communications channels.

We published policy briefs and statements. We launched our online complaint form where we receive and process complaints. We developed, consulted on, and published criteria to guide the choice of possible human rights abuse for Ombud-initiated reviews. We established relationships with stakeholders that reflect respect, trust, and transparency, to create an arms- length organization that is empowered and enabled. We provide advice to Canadian companies regarding responsible business conduct (RBC), and we work with other government institutions to enhance accountability and recommend supporting policy.

And most of all, we cemented our commitment to a fair and balanced dispute resolution system where everyone – regardless of race, gender, ethnicity, language, age, disability, or any combination of characteristics – can participate, exercise their rights, and be heard. We have built a solid foundation and are developing a range of tools to equip our office with the potential to create real systemic change, and position Canada as a leader in respecting human rights in business.

This report will walk you through the various activities we have undertaken and will demonstrate how we are encouraging an environment of collaboration, building a process of continual improvement, and creating effective tools to support the fulfillment of our mission: to uphold the importance of human rights internationally.

2019-2021 Year in review

2019

April

May

July

September

October

2020

January

February – December

May

July/August

November

December

2021

February

March

About our office

Who we are

The office of the Canadian Ombudsperson for Responsible Enterprise (CORE) is a result of Canada's commitment to promote international principles and guidelines related to responsible business conduct and respect for human rights globally.

After almost two decades of advocacy by Civil Society Organisations and discussions between the Canadian government and stakeholders on ways to meet this commitment, the Minister of International Trade announced the creation of the CORE office in January 2018.

The CORE is a "Canada first" – the first of its kind for Canada and in the world. We are a Canadian-based voluntary non-judicial grievance mechanism with a global mandate to influence how Canadian garment, mining, and oil and gas companies do business, and provide effective remedy for individuals and communities outside Canada. Although we are part of the Government of Canada's responsible business strategy, we work independently to hold Canadian garment, mining, and oil and gas companies accountable to respect internationally recognized human rights.

The creation of the CORE has been informed by a Gender-Based Analysis+, which underpins the CORE's operations. Gender-Based Analysis Plus (GBA+) is the process by which a policy, program, initiative, or service can be examined for its impacts on various groups of women, men and gender diverse people.

Canada's CORE is the first Ombud office in the world with a focused mandate to hold garment, mining, and oil and gas companies accountable for their human rights actions in operations abroad.

We are an independent and impartial body, operating at arms-length from the government of Canada. Our independence is characterized by our authority over:

Ombud: An unusual name, an important job

The CORE is a human rights ombudsperson, or "Ombud". As an Ombud, the CORE acts in the public interest to strengthen respect for human rights by Canadian companies operating abroad in the garment, mining, and oil and gas sectors. We do this by examining and helping to address human rights abuses, and where appropriate, recommending remedies for impacted individuals and communities as well as changes to help make sure that the same or similar abuse does not happen again.

Ombuds and their offices serve an important function in Canada and around the world, working to resolve disputes and act against maladministration including human rights abuses. The ombud institution has a long history as a tool of good governance, and helps ensure good public administration of the laws, policies, and programs of the State.

The main attributes of an ombud are set out in "The Venice Principles (.pdf)", which represent the first international set of norms on the ombudsperson function. These Principles set out the fundamental principles to guide the establishment and functioning of ombud institutions by underscoring the importance of:

Ombud mandates and powers vary, but the spirit and intent of these principles ensure their capacity, independence, and impartiality so that their mandate may be achieved effectively.

In solidarity with other federal ombudsperson offices, the CORE supports the Principles on the Protection and Promotion of the Ombudsman Institution ("The Venice Principles"). These principles recognize the importance of ombudsperson institutions, and provide guidance for their effective establishment and functioning.

As an Ombud, the CORE is committed to the following values:

Vision

A world where Canadian companies operating abroad respect human rights because doing so is best for people, for business, and for Canada.

Mission

Our mission is to help promote and protect human rights in the operations of Canadian garment, mining, and oil and gas companies abroad. We work with other organizations to benefit people and communities and to support Canadian companies working around the world as they strengthen their respect for international human rights.

Mandate

Who we serve:

Beyond Extraction Town Hall on the margins of PDAC Conference
Beyond Extraction Town Hall on the margins of PDAC Conference, Toronto, ON. February 28, 2020
UN Forum on Business and Human Rights, Geneva
UN Forum on Business and Human Rights, Geneva.
Event co-hosted by the Government of Canada and the Tsilhquotin Nation on 'Achieving Rights for Indigenous Peoples' and attended by Ombud Sheri Myerehoffer as a panel member along with Tsilhquotin Chiefs Francis Laceese and Otis Guichon.
November 26, 2019

We collaborate with others to deliver our mission.

Key stakeholder groups:

Public

Public stakeholders include governments, government institutions and bodies both domestic and foreign.

Private

Private includes Canadian companies, sector associations, business associations, and professional associations in the garment, mining and oil and gas sectors, and their contractors and subcontractors.

Plural

Plural includes civil society organizations and academics.

How we work

UN Forum on Business and Human Rights, Geneva UN Forum on Business and Human Rights, Geneva. Ombud Sheri Meyerhoffer with country representatives and members of the UN Working Group on Business and Human Rights.
Monday, November 25, 2019


School, Ottawa to raise awareness of CORE Ombud Sheri Meyerhoffer speaking to the International Business Class at St. Paul High School, Ottawa to raise awareness of CORE.
October 9, 2019

Our mandate includes the power to review possible human rights abuses arising from Canadian companies operating abroad in the garment, mining, or oil and gas sectors, including their contractors or subcontractors. As such, Canadian companies are responsible to ensure that the human rights of workers and the communities in which they operate are respected throughout their supply chain.

The Ombud reports directly to the Minister of International Trade and provides recommendations on policy through our research and analysis of international legislation and our own work.

We can also recommend to the Minister that a matter be referred to law enforcement if we have reason to believe a criminal offence has or is being committed.

It is imperative to note that while we are a federal government body, the CORE acts at arms-length from Global Affairs Canada and other organizations of the federal government.

We may also collaborate with the Canadian National Contact Point (NCP). The roles of the NCP and the Ombudsperson are complementary. Both the CORE and the NCP can handle complaints about possible human rights abuses by Canadian companies in the garment, mining, and oil and gas sectors. The NCP has a mandate of dialogue facilitation or mediation for all sectors for a wide range of issues, and the CORE may refer cases to the NCP where appropriate. We may also collaborate on best practices related to the advancement of RBC through the promotion of the OECD Guidelines.

L-R) Chief Commissioner of the Canadian Human Rights Commission, Marie-Claude Landry and Ombud Sheri MeyerhofferMemorandum of Understanding signing between the Canadian Human Rights Commission and the CORE to support the work of the two organizations to protect and promote human rights at home and abroad, in Ottawa, ON.
(L-R) Chief Commissioner of the Canadian Human Rights Commission, Marie-Claude Landry and Ombud Sheri Meyerhoffer.
December 12, 2019

We Can

The Ombud's authority rests on decades of experience in law, the extractive sector, and international human rights.

Promote and advise

The CORE's mandate is set out by an Order in Council on April 8th, 2019. The four-part mandate "promote, advise, review, and recommend" reflects Canada's commitment to RBC and human rights.

The CORE promotes the UNGP (.pdf) and the Organization for Economic Cooperation and Development (OECD) Guidelines for Multinational Enterprises (.pdf), with a specific focus on respect for human rights in the garment, mining, and oil and gas sectors.

We research, analyse, and publish policy briefs to inform Canadian companies operating abroad on best practices to strengthen their respect for human rights. The HRRM supports the influence of RBC by companies operating overseas through its ability to review concerns and make recommendations to provide resolutions.

At the outset of the CORE, public consultations were initiated with a diverse range of key stakeholders. This listening tour allowed invested and impacted groups to make their issues and concerns known and to provide insight into the application of the CORE's mandate, development of key priority areas and our operational procedures.

L-R) Chief Commissioner of the Canadian Human Rights Commission, Marie-Claude Landry and Ombud Sheri MeyerhofferWorld Ethical Apparel Roundtable (WEAR) Conference in Toronto to raise awareness of the CORE with the garment sector.
October 7, 2019

The listening tour involved consultations with 233 identified key stakeholders across Canada and the world. These included public stakeholders such as government institutions and elected officials, private stakeholders such as industry representatives, and plural stakeholders such as communities and civil society organizations, including Indigenous and Gender Equality and Women's Issues experts and organizations.

Responsible business conduct (RBC) means an environmentally and socially aware business process, from the sourcing of raw materials to manufacturing and shipping.

It also means demonstrating respect for human rights and being consistent with applicable laws and internationally recognized standards.

Who we spoke to:

233 key stakeholders

Public

Plural

Private

Highlights and outcomes:

Review

The complaint process is the foundation of the CORE's Human Rights Responsibility Mechanism (HRRM) and central to the CORE's commitment to accessible processes. The complaint process is intended to empower people and communities to contact the CORE to raise issues and concerns about possible human rights abuses. Our new, online, easy to use form is the cornerstone of the HRRM. It was created from the ground-up by our office with help from Global Affairs Canada including review for consistency with user design principles. You can also leave a voice mail to file a complaint and we will call you back. Our voice mail system is set up based on user design principles - and we have on-demand access to interpretation services in over 200 languages.

Complaints can be made about possible harm to human rights by a Canadian company operating overseas in the garment, mining, and oil and gas industries that has occurred since the CORE was appointed or if the events complained about happened before that date, they are ongoing. Complaints may be made anonymously to allow anyone to voice their concern.

Complaint admissibility criteria: The complaint must meet the following three criteria in order for the CORE to deal with it:

Public consultations: What we heard

We launched public consultations with our key stakeholders to get specific feedback on our Operating

Procedures, our retaliation framework, and the criteria to guide the decision to launch an Ombud-initiated review.

Who we spoke to:

Highlights/outcomes

Ombud-initiated review

Additionally, the Ombud may choose to initiate a review of a possible human rights abuse. This is called an "Ombud-initiated review". As part of the CORE's commitment to predictable and transparent processes, the CORE established five criteria to guide the Ombud in deciding whether to initiate a review. The 5 criteria were developed after consultation with domestic and international Ombud offices, human rights bodies, NGOs, and publicly available information on conducting own-initiated inquiries. Key stakeholders were engaged to provide feedback on these criteria.

5 criteria:

  1. Systemic
    It appears to impact a large number of people, in a particularly severe way, across a number of regions or countries, and/or represents a persistent or long-standing issue within one or more of the garment, mining and oil and gas sectors.
  2. Underserved
    Those affected may be particularly disenfranchised and/or marginalized. This could mean that there is a disproportionate impact on those affected by the possible human rights abuse or that the individual(s) face particular challenges in claiming their rights.
  3. Feasibility
    It is appropriate for a public and participatory review process and the relevant information, expertise, and resources needed to review the issue in sufficient depth to enable a meaningful process are likely to be available.
  4. Impact
    Likely to result in meaningful and relevant findings, remedies, and/or recommendations, as appropriate, towards strengthening respect for human rights by Canadian companies operating abroad in the garment, mining, and/or oil and gas sectors.
  5. Strategic Relevance
    A review of the possible human rights abuse aligns with the CORE's mandate and strategic priorities.

File a complaint

Anyone with internet or data access can file a complaint using the online form at core-ombuds.canada.ca.

The online form was designed to be compatible with flip phones in cases where internet access is unavailable. Additional methods to file a complaint are available through:

Email: complaints-plaintes@CORE- OCRE.gc.ca
Tel: +1 343 203 5060

Canadian Ombudsperson for Responsible Enterprise
125 Sussex Drive, Ottawa, ON
Canada K1A 0G2

Retaliation

Retaliation for filing or inquiring about a potential human rights abuse is a potential risk and something we take very seriously. Retaliation is any action or treatment that harms a person because they have done any of the following:

We can't protect people against retaliation. We work with others to reduce the risk of retaliation. To prevent and mitigate the chance of retaliation, the CORE has developed guiding documents for both companies and individuals and communities so that they understand what retaliation is and what the CORE is doing about it.

How we approach retaliation

1. We assess the risk of retaliation

Before we decide to work with a complaint, or as soon as a complainant contacts us, we look at the situation to assess the risk of retaliation.

2. We reduce the risk of retaliation

We work with the complainant and their community to devise ways to reduce the risk by trying to find safe ways to deal with staying in contact, travelling, and getting information. We will also work to find ways to protect witnesses, interpreters, and others. We will keep in mind additional sets of characteristics that may raise the risk of retaliation: gender, age, race, ethnicity, sexuality, disability, where you live and where you work.

Additionally, all complaints may be filed anonymously, and we will keep the complainant advised of all processes and will not engage in any activity without the consent of the complainant.

3. We respond to retaliation

If we learn that retaliation has happened, we will work to put the right measures in place including involving additional human rights groups: Canadian diplomatic offices abroad, multilateral organizations, regional or national human rights bodies, local organizations, public rights organizations.

 4. We report retaliation

We can report on retaliation publicly, on our website and social channels, and can recommend that the Minister of International Trade refers the matter to police. We can also recommend that the Minister takes trade measures against the responsible company.

Public reporting and recommendations

The CORE is uniquely positioned to create real change. We are equipped with powerful tools that can have a significant impact on creating systemic change by affecting the compliance and cooperation of Canadian companies operating overseas.

These tools include:

PDAC 2020 Conference event, Toronto, ON.PDAC 2020 Conference event, Toronto, ON.
Ombud Sheri Meyerhoffer speaking at the Canadian Council for the Americas (CCA) reception at the Toronto Stock Exchange.
March 1, 2020

In September of 2019, we successfully recommended to the Minister an amendment to our OiC to make it clear that the definition of a Canadian company includes the entities it controls

This provides us with the ability to consider the actions of entities that are part of a Canadian company's supply chain and hold the Canadian company accountable for those actions.

Canadian company means an entity that is incorporated or formed by or under an Act of Parliament or of the legislature of a province, or that is otherwise formed in Canada, that operates abroad in the garment, mining, or oil and gas sectors, and includes an entity that it controls and that operates abroad in the garment, mining, or oil and gas sectors.

A Canadian company controls an entity if it controls that entity, directly or indirectly, in any manner; and, a Canadian company that controls an entity is deemed to control any entity that is controlled, or deemed to be controlled, by the entity.

How do we make a difference?

We publish information about human rights on our website, including the following:

We report publicly on what we find.

We follow up to see if the harm has been addressed.

If we decide that a Canadian company did not respect human rights in its operations, we recommend ways for the company to address the harm. We do this in several ways:

We may recommend that the Canadian government take these actions:

Research and policy are another important function of the CORE. To further support effective and transformative action, we collect statistics about the work we are doing and who we are working with. We collect information on the following:

To do the following:

Information collected may be shared publicly, online and in our annual report and in such a way that the confidentiality of the participants is respected, unless they give their informed consent.

Looking forward

Continuing to work to influence respect for human rights in business.

We have a bold vision and mission. Being the first ombud office with this ambitious mandate highlights the importance of collaboration, adequate resources, and a process of continuous improvement, as integral to the success of the office.

We continue to engage our key stakeholders and those we serve to ensure that our processes are effective and deliver on our mandate.

We have lobbied for additional yearly funding to support the organizational resources that are key to the implementation of the mandate. Our complaints portal is active and taking complaints. What we learn from our complaint data will inform how we can better reach impacted individuals and communities.

In the last half of 2021, we will launch the first Ombud-initiated study – a decision taken based on the eligibility criteria that we carefully crafted and consulted on. As well, we are building a robust performance measurement framework to report on
whether we are achieving our objectives and progress towards our goals.

We have a real opportunity to do what no office before has done, and we are passionate about achieving success.

(L-R) Mulugheta Kusman, Canada's Hon. Consul in Eritrea, Ombud Sheri Meyerhoffer, and Ahmed Iman, State of Eritrea, Toronto.
Global Petroleum Show, Calgary, AB.
(L-R) Mulugheta Kusman, Canada's Hon. Consul in Eritrea, Ombud Sheri Meyerhoffer, and Ahmed Iman, State of Eritrea, Toronto.
June 11, 2019
(L-R) Ombud Sheri Meyerhoffer, Bill Raffos and Alex Neve
Amnesty International Regional Forum on Human Rights and Corporate Accountability, Saskatoon, SK.
(L-R) Ombud Sheri Meyerhoffer, Bill Raffos and Alex Neve
November 2, 2019
(L-R) Colleague representing the Mapuche People in Chile and Argentina, Ambassadora Apo Weken, Ombud Sheri Meyerhoffer
UN Forum on Business and Human Rights, Geneva, CH.
(L-R) Colleague representing the Mapuche People in Chile and Argentina, Ambassadora Apo Weken, Ombud Sheri Meyerhoffer,
November 26, 2019

Expenditures

Office operations

The CORE employed 6 permanent staff, 1 term staff, 3 secondments from the Canadian Human Rights Commission, 1 secondment from the Department of Justice, and two students.

Office infrastructure support services such as procurement, staffing and information technology, were provided by Global Affairs Canada.

Financials

The CORE has an annual operating budget of $1 Million.

Global Affairs Canada provided additional funding of

$1.1 Million to cover start-up costs.

While outside of the reporting period, we note that the 2021 Federal Budget (p. 295) announced additional ongoing funding, increasing the CORE's annual budget to $4.3 Million.

Financials

 Actuals
Salaries$1,143,422
Travel$55
Information Services$71,431
Professional & Special Services$781,927
Hospitality
Training$22,401
Conferences$2,480
Materials & Supplies$3,208
Machinery, Equipment & Tools$9,976
Other Expenditures$24,320
Capital Expenditures
TOTAL$2,059,220

Learn more...

To learn more about these public consultations and what we heard, please visit core-ombuds.canada.ca.

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